Committee
Role Summary

Position: President (Executive Committee)

Chair meetings, delegate duties, liaise with League, Club members and Senior Club, attends League meetings and local community meetings when required.

Currently Performed By: Pat Heverin

Status: Role will be vacated at the end of season 2022.  New President to be identified urgently during season 2022 for smooth transition.

Vice President (Executive Committee)

Able to chair meetings and represent the Club in the absence of the President.  Work with President and assist over all administrative areas. Attend League meetings.

Currently Performed By: VACANT

Status: VACANT

Secretary (Executive Committee)

Deal with club mail, take minutes of meetings including AGM, attend League meetings as required.  Maintain Club policies and By-Laws.  Liaise with League, distribute mail/correspondence as required within Club and externally, main contact point for Club. Oversee running of the Club along with President and Vice President.  Complete corporate reporting requirements to Consumer Affairs.

Currently Performed By: Brodie Phillips.

Status: Position filled for 2022.

Treasurer (Executive Committee)

Maintain the Financial Accounts of the Club, including banking.  Presenting timely and accurate reports and budgets to the Committee.  Liaise with various Committee members regarding budget requirements and income and expenditure.

Currently Performed By: Tony Trent

Status: Position filled for 2022.

Registrar (Executive Committee)

Accept registrations and forward requirements onto League.  Keep an updated Club registration database, assist with general correspondence with club members.  Arrange and co-ordinate registration day with the help of volunteers.  Contact person for new members.

Currently Performed By: Kane Leopold

Status: Position filled for 2022.

Incident Co-ordinator

Handle all incidents related to match day performance by coaches, players, spectators, volunteers and liaises with League and opposition team representatives to resolve all matters. May be required to attend Tribunal Hearings.

Can be a Non-Committee Role, attendance at Committee meetings required on an ad hoc basis.

Currently Performed By: Sonya Moreland

Status: Position filled for 2022.

Child Safety Officer

Ensure SMJFL Child Safety Guidelines are adhered to and provide access to training from the SMJFL including online training modules.  Ensure adherence to existing policies.

Currently Performed By: Marnie Morton

Status: VACANT.  Position filled for 2022.

Football Operations Manager

Co-ordinate all off field football activities for the Club’s teams to ensure that all players and off field staff are provided with the highest level of support to enable them to compete and perform at the highest level.

Provide support to the Executive and Committee members to ensure the efficient operation of the Club.

Currently Performed By: David Cash

Status: Position filled for 2022.

Coaching Co-ordinator

Supervisory and support role.  Support team coaches.  Meet with coaches to discuss developing players’ skills and related matters. Keep up to date with compliance requirements and liaise with coaches to ensure all training and accreditations are completed.

Can be a Non-Committee Role, attendance at Committee meetings required on an ad hoc basis.

Currently Performed By: Boys Youth: John McLaughlin

Currently Performed By: Boys Junior: Tim Moreland

Status: Position filled for 2022.

Girls’ Football Co-ordinator

Promote and actively recruit players for our girls’ football teams and liaise with the League and the AFL to ensure we maximize all opportunities to encourage and assist girls to enjoy competitive football.

Oversee the operations of all girls’ teams in our Club.

Can be a Non-Committee Role, attendance at Committee meetings required on an ad hoc basis.

Currently Performed By: Jeff Fortune

Status: Position filled for 2022.

Team Manager / Volunteer Support

Assist Team Managers to ensure they have everything they need to assist coaches, parents and players to ensure the smooth operation of all match day requirements. Ensure Team Managers are aware of By-Law updates and League requirements when overseeing match day operations.

Currently Performed By: Jude Foster

Status: Position filled for 2022.

Bar Manager

Responsible for the sale of food and drinks from the bar.  Must hold a Responsible Service of Alcohol Accreditation (which the Club can assist to organise and will reimburse for).  Must assist with social functions held at Scammell Reserve when the bar is open, including Grub at the Club, and will be helped out behind the bar by our growing number of members who also hold Responsible Service of Alcohol Accreditation.  Stock ordering not required, as this function is undertaken by the Scammell Reserve Committee. Some liaising with the Scammell Reserve Committee required. 

Currently Performed By: Gab Dunn

Status: Position filled for 2022.

Canteen Manager

Manage ordering and selling of food and drink stock from the canteen. Required to be available and contactable at Scammell Reserve on game day, but not required to be in attendance all day.  Assistance from others available.  Responsible for sourcing and overseeing people work in the canteen at Princes Hwy on game day.

Currently Performed By: Yijing Zheng

Status: Position filled for 2022.

Sponsorship Co-ordinator

Maximise the number of sponsors supporting the Club in order to maximise revenue from the sponsorship base.  Manage the relationship between the Club and sponsors to ensure that all sponsors are serviced to a high level and are retained on a long term basis.

Currently Performed By: Phil Sturrock

Status: Position filled for 2022.

Property Officer

Manage ordering of uniforms and various Club apparel.  Assist with sales of merchandise at Club welcome night and Grub at the Club.  Assist with purchasing of training/football department equipment.

Currently Performed By: Chris Goodman

Status: Position filled for 2022.

Social Co-ordinator

Arrange and co-ordinate a variety of social events for Club members together with volunteers.

Can be a Non-Committee Role, attendance at Committee meetings required on an ad hoc basis.

Website / Social Media Co-ordinator / Newsletter (The Acorn)

Maintain club website and manage and monitor social media.  Produce weekly club newsletter.

Can be a Non-Committee Role, attendance at Committee meetings required on an ad hoc basis.

Currently Performed By: Jason Craig

Status: Position filled for 2022.

Scammell Ground Manager

Responsible for the smooth running of game day at Scammell.  Conduct initial ground/club room inspections at home matches.  Report on any maintenance deficiencies (and assist to address where possible) and liaise with the ground-markers (position already filled) to ensure line markings are clear.  Ensure the scoreboard is operational.  Ensure goal post pads are up before the start of play.  Monitor team clean-up at the close of play, noting that the club room clean up is the responsibility of each team playing on the day, NOT the Ground Manager. While this can be a non-Committee Role, your attendance at Committee meetings may be required on an ad hoc basis. There will need to be a consideration for COVID safe hygiene protocols at Scammell on match day.   Presence is not required at Scammell all day.

Currently Performed By: VACANT

Status: VACANT

Princes Hwy Grounds Officer

Conduct risk assessment of playing fields at home matches.  Manage any maintenance deficiencies. Organises the marking of ground lines. Ensure scoreboard and timekeeper equipment is available. Ensure goal post pads are up.

Can be a Non-Committee Role, attendance at Committee meetings required on an ad hoc basis.

Currently Performed By: VACANT

FIRST AID Co-ordinator

Supervisory and support role.  Support team Trainers.  Order and manage medical supplies.  Ensure Club is providing appropriate first aid care and training to its Trainers and members.

Currently Performed By: Brodie Phillips

Status: Position filled for 2022.

Council Liaison

Liaises with Monash Council regarding the grounds and Club facilities, including ground conditions, Club room maintenance and licensing requirements.

Currently Performed By: Pat Heverin

Status: Position filled for 2022.

Compliance Officer

Monitors and ensures appropriate volunteer qualifications including Working with Children Checks are uploaded into League specified database.

Can be a Non-Committee Role, attendance at Committee meetings required on an ad hoc basis.

Currently Performed By: Kathy McGeoch

Status: Position filled for 2022.

Grants Officer

Liaises with professional grants writing group to secure community grants on behalf of the Club.

Can be a Non-Committee Role, attendance at Committee meetings required on an ad hoc basis.

Currently Performed By: VACANT

Status: VACANT

Marketing Co-ordinator

Market the Club to maintain its high profile in the community and actively seeks and promotes critical recruitment and fundraising opportunities.

Can be a Non-Committee Role, attendance at Committee meetings required on an ad hoc basis.

Currently Performed By: VACANT

Status: VACANT

COVID Safety Officer

The COVID Safety Officer is a new position created in response to the Coronavirus (COVID-19) Pandemic. In this role you will co-ordinate, educate and evaluate the implementation of the COVID safety training and hygiene protocols, noting that the SMJFL and AFL provide great resources to support the development of these protocols. You will ensure the Club’s adherence to these protocols and take immediate steps to correct any identified breaches. You will be responsible for implementing and maintaining training logs/registers and keeping up to date with any changes to the protocols implemented by SMJFL and communicating these to all within the Club. You will need to complete the Australian Government’s Infection Control Training – COVID-19 and the AFL’s Returning to Community Football in a COVID-19 Environment online course. This role would be great for someone who is organised and passionate about helping the Club navigate safely and successfully through the 2021 season. We would be happy for this to be a job share role.